This guide demonstrates how an advisor can locate a students alt pin for a specific term through banner using the links provided below:

Accessing the Advising Profile

To access the Advising Profile:

1. Login to the Faculty and Advising Services page at: https://go.lehigh.edu/facadvservices
2. Select “Advising Profile”
   NOTE: You can also go directly to the Advising Profile at: https://go.lehigh.edu/advisingprofile

 

Reporting problems accessing Faculty and Advising Services or the Advising Profile

If you do not see the Advising Profile option or are having problems accessing the Faculty Services page, please submit a trouble ticket to LTS using this link, https://jira.cc.lehigh.edu/servicedesk/customer/portal/1/create/118, and select Faculty as the product/area when completing the form.

Navigating the Advising Profile

Advisee Search Screen

The first screen displayed in Advising Profile is the “Advisee Search” screen

• Use the Advisee Search page to select the term for which you would like to search for a specific advisee to view their student profile information.
  
  • The selected term will determine which advisees you have access to as well as which information will be displayed for the students.
     
• You can search for one of your advisees individually by Student ID, Student Email, or Student Name and click “View Profile” to view this specific student’s information.
  
  • If your job duties require you to have access to search for students other than those who are assigned to you, please request additional access via Registration and Academic Services' Data & Access Security Request Form.
     
• To see ALL advisees that are assigned to you for the selected term, click the “View My Advisee Listing” Button, which will open the “Advisee Listing Screen”.
   

Advisee Listing Screen

The Advisee Listing provides a list of all students with whom you have an active advising relationship for the given semester. You can sort, filter, and/or download the list of advisees, email advisees, and you can access an individual student’s profile from this page.

• Navigate through all advisees using the horizontal arrow keys at the bottom of the screen
• Quickly filter by the information criteria displayed by clicking the Column headers
  
  • For more advanced filtering, click the “Filter Button” in the right corner
• The “Email All” button allows you to quickly send a BCC message to advisees
• To download an Excel list of your advisees, select Tools>Export Advisee Listing>Export

If your advisees are filtered, this export will only include the students in the filter.

Email All

To email the students in the advisee list, perform the following steps.

1. Select "Email All"
2. If you are emailing more than 50 students, an “Email All” popup window is displayed with a message that the selection of advisees exceeds the number recipients allowed per email
   
   1. Links are displayed for each group of recipients, such as Email Message 1, Email Message 2, etc.
3. Click on Email Message
   
   1. Review the students included in the populated email "to." The “to” list is populated in the blind copy field so students do not see the other email recipients.
   2. Enter the email subject and body text and click
4. When multiple emails are needed based on messaging more than 50 recipients, click on Email Message 2, etc., copy and paste the email text into additional emails, and send.
5. Click

***Note: When a filter is in use, only the students on the filtered list are emailed.

 

Advanced Filtering

Advanced filtering allows the user to filter on specific values between one or multiple criteria

• The first field allows the user to select what criteria to filter on
• The second field allows the user to determine the command of the value
• The third field allows the user to enter a specific value
• Use “Add Another Column” to add multiple criteria records to your filter
• To delete a criteria record, press the minus symbol on the right

 

Viewing Student Profiles through the Advising Profile

The Student Profile contains a wealth of information about a student on a single page. Students also have access to their own profile in Banner 9.

Information available from the Student Profile includes:

• Student name and ID
• Basic biographic and demographic information
• General information about the student (level, classification, student status, residency)
• Academic advisor details
• Curriculum details
• Class schedule (the Registered Courses list only includes active registrations)
• Prior education details (including institutions attended and degrees earned) and test scores
• Academic Standing
• Overall earned hours and GPA
• A Registration Notices section, which displays information about items that could impact a student’s ability to register for the term

 

How to View a Student’s Profile

There are two ways to access a student’s profile

1. From the Advisee Search Screen use “search by” to find a student and click “View Profile” 
   
2. From the Advisee Listing Screen select “View Profile” underneath the students Name

Navigating a Student’s Profile

Before analyzing a student’s information, ensure the correct term is selected in the righthand corner. The term information being displayed is for the term you selected on Advisee Search Screen.

 

Below are the descriptions for the numbers outlined in the screenshot:

1. Curriculum and Courses- Displays curriculum information for the student’s primary degree, secondary degree, and any hours earned towards the degrees. Registered courses for the selected term are shown below
   
   1. Primary Degree Tab
   2. Secondary Degree Tab
   3. Hours Earned
2. Prior Education and Testing- Displays high school and post-secondary information, as well as any placement testing and scores
3. Degree Audit- Link to unofficial web transcript in Banner 9
4. Schedule- Link to student’s concise schedule for selected term
5. Registration Overrides- Link to registration functionality
6. Registration Planning- Link to student's unofficial Academic Transcript in Banner
7. Academic Transcript- Link to the degree audit tool
8. Student Information Tab - Displays general information about student and their academic criteria
9. Notes Tab- Select this tab to add advising notes for the student
10. Registration Notices- Displays term selected Academic Standing, Student Status, Enrollment Status, and the student’s Registration PIN
11. Holds- Displays any holds associated with the student for the selected term